Kids Circle COVID-19 policy 2021

This policy has been devised to ensure activities and operations are in line with Australian Health Protection Principal Committee (AHPPC) and NSW Health Guidelines, and outlines our commitment to ensuring the provision of a safe space for our community of teachers and families with effective risk management and hygiene practices in relation to COVID-19 transmission. This will be achieved by the following:


  1. Physical distancing

  2. Management of illness in staff or students

  3. Health & hygiene practices

  4. Centre cleaning guidelines

  5. Centre classes guidelines 

  6. School holiday program guidelines

  7. Refund Policy due to Covid19


We will endeavour to keep students, parents and staff informed of our actions & procedures around COVID-19.



As of Monday May 25th 2020, school students do not need to follow strict adult physical distancing guidelines but should follow good hygiene practices. Nevertheless we have been advised we must continue to apply the 2 square metre rule plus physical distancing where practicable in our centres (February 2021 update). 


Physical distancing remains important amongst adults. Teachers and other staff must maintain the 1.5m distance from each other and minimise close contact with students. Teachers and parents and carers must also maintain the 1.5m distance from each other.



As per the AHPPC guidelines:

“Message for the parents: If your child is sick, they must not attend the centres. You must keep them at home.

Message for children: tell your parent, guardian or teacher if you are feeling sick.

Message for teachers: do not come to work if you are sick.

Message for adults: the greatest risk of transmission in the (centre) environment is between adults. It is of importance that teachers and parents alike maintain physical distancing between themselves and each other (when in the centre).”


Kids Circle requests that children and parents that show any signs of respiratory illness do not attend our classes. Anyone who is sick with influenza-like symptoms, even with mild symptoms, or has been overseas in the past 14 days, should not attend the centre. 


Employees are encouraged to refrain from working whilst displaying symptoms. Employees will be asked to obtain a COVID-19 negative test result before return to work to protect staff and students.


We will be checking temperature for all the children attending our workshops and staff/instructors working on that day. If a child or staff member displays signs of illness whilst in our care, they will be sent home as soon as possible. Children sent home due to illness will not be entitle to a refund. Where there is a confirmed case of COVID-19 we will contact the National Coronavirus Helpline (1800 020 080) for further advice.



Everyone that enters our centre must practise good hygiene to protect against infection and prevent the spread of COVID-19.


Good hygiene practices include:

  • washing hands with soap and water for 20 seconds (see video), or using hand sanitiser, when entering the centre, and at regular intervals throughout the day

  • washing hands particularly before and after eating, and after going to the toilet

  • for younger students, this may include having a regular hand washing schedule (a game could be developed for younger students to come up with a 20 second hand-washing song)

  • covering coughs and sneezes with one's elbow or a tissue

  • placing used tissues straight into the bin

  • avoiding touching one’s eyes, nose and mouth

  • not sharing food or drink


Further practices:

  • staff and students will wash hands upon arrival and throughout day

  • tissues will be readily available and disposed of in bins that are emptied each day

  • hand towels will be provided & disposed of in a similar fashion

  • students will receive a freshly washed cooking or art apron for their workshops each class

  • parents will use hand sanitiser upon arrival before sign in

  • staff will monitor student behaviour to ensure children clean their hands at appropriate times, eg after blowing nose

  • staff will continually assess & action cleaning processes where needed (eg. if a child spreads droplets by sneezing or coughing, clean surfaces with disinfectant wipes immediately) 

  • staff will follow cleaning guidelines after each session


First Aid: Standard precautions will be adopted when providing first aid such as sanitising hands before and after providing first aid and wearing gloves. Hand sanitiser & gloves will be available in our studio First Aid kit.



After each class:

  • clean and disinfect with disinfect solution high touch areas: tabletops, doorknobs & handles, light switches, taps, soap dispensers, sinks & tops of chairs

  • clean art materials & equipment used in lesson eg: paintbrushes, texters, pencils etc.

  • kitchen surfaces cleaned with disinfect solution

  • bathroom surfaces & toilets cleaned with disinfect solution - especially high touch surfaces


As advised by Service NSW, we will apply the 2 square metre rule during all our regular classes. 


Strategies to minimise risk, practise physical distancing (in addition to hygiene practices):

  • only one parent to enter the centre at a time for sign in and pick up

  • arrange furniture to leave as much space as possible between students (each student gets a table to themselves - 1.5m rule)

  • gently encouraging students to maintain 1.5 metre rule

  • avoidance of some group activities that involve close proximity

  • taking care to minimise the use of art materials that are shared and cannot be adequately cleaned - eg. soft materials or use of yarn

  • where possible, avoiding close-proximity queuing and encouraging increased space between students, for example by placing markings on the floor to line ups for hand washing etc

  • ensure students always wash hands before using shared equipment​



At Kids Circle we plan to implement the following strategies in addition to our regular Health & hygiene and Cleaning guidelines outlined above:

  • programs will run with reduced numbers of attendees. This allows for more room to move around the space and less physical proximity

  • programs will be designed to avoid use of shared art material that cannot easily be cleaned

  • parents will be asked to sign in their children outside of the centre and will not enter the space.

  • students will be released one at a time at the end of the day as usual with no parents in the space

  • we will avoid close-proximity queuing

  • gently encourage physical distancing where practicable

  • enjoy our time outdoors even more than usual, and if possible undertake some art-making outdoors 

  • implement strict monitoring and policing of students eating habits and discourage food sharing

  • ensure students wash their hands effectively before and after eating

  • offer hand cleaning (sanitiser) before and after use of play equipment in parks


  •  No refunds or exchange of dates after booking.

  • We reserve the right to postpone or cancel a workshop (e.g. due to insufficient registrations), in which case we will offer you an alternative workshop date or a full refund of all registration fees.

  • COVID19; We are following the NSW Health Dept guidelines, and in the event of not being able to run the School Holiday Program and having to cancel it due to government restrictions, Kids Circle will refund the amount paid to us, excluding the transaction fee the client has paid to a third-party financial institution.

- If a parent decides not to send their child to our program, Kids Circle will not be in the position to give a refund or credit note, unless the child has been tested for COVID and the result is positive, in which case Kids Circle will refund for the days the child did not attend the workshops.

- If a child displays signs of illness whilst in our centre, they will be sent home as soon as possible. Children sent home due to illness will not be entitled to a refund.